Does it message my staff or customers?

No. It only writes to you. A staff permit shows under the person's name, so you speak to them yourself.

Will it send the list by itself?

No. It gets the list ready and you tap send to your own number. We set up the Monday timing with you.

Does it know when I renew something?

Not by itself. You mark it done or type the new date. Until then it keeps listing it.

Do I need to learn anything new?

No. You use the WhatsApp you already have. Each message opens with the words already in it.

Where does my list live?

In a sheet you own. We read it.

What if my dates are a mess?

We start by tidying them with you. If your records are too thin to build on, we say so in the first chat.

Shop · Running the business

Licence expiry reminders on WhatsApp

Every permit, policy and certificate in one list on your phone. You see each date weeks before it arrives.

Every Monday you get one list of what runs out soon. You tap send to yourself.

Book a 15-minute look

To you · Monday 07:00

*Expiry digest, Il-Barri Kitchen* Monday 5 October 2026 *OVERDUE* (2) - Trade licence (Il-Barri Kitchen): 278 days late (was 31 December 2025). Note: Replaced by the food business licence. - VAT return (Il-Barri Kitchen): 5 days late (was 30 September). Note: File with the accountant. Renew: https://example.com/pay-vat *Next 7 days* (5) - Maria Camilleri (staff): Single permit today (5 October), note: Renewal papers at Identity Malta. - Gas safety check (Kitchen): in 1 day (6 October). Note: Engineer booked Tuesday. - Rita Galea (staff): Single permit in 4 days (9 October). - Delivery van insurance (Van ABC 123): in 5 days (10 October). - Fire extinguisher service (Kitchen and bar): in 7 days (12 October). *In 8 to 30 days* (7) - FSS payment (Il-Barri Kitchen): in 10 days (15 October). - Domain il-barri.example (Il-Barri Kitchen): in 14 days (19 October). Renew: https://example.com/domains/renew - Delivery van VRT (Van ABC 123): in 14 days (19 October). - Joseph Zammit (staff): Food handling certificate in 23 days (28 October). - Maria Camilleri (staff): ID card in 25 days (30 October). - Alcohol licence (Il-Barri Kitchen): in 26 days (31 October). - Public liability insurance (Il-Barri Kitchen): in 30 days (4 November). Note: Ask broker for a quote first. *In 31 to 60 days* (5) - First aid certificate (Joseph Zammit): in 41 days (15 November). - Waste carrier permit (Il-Barri Kitchen): in 45 days (19 November). Note: Own reminder at 45 days. - Maria Camilleri (staff): Food handling certificate in 46 days (20 November). - Fire safety installation check (Il-Barri Kitchen): in 51 days (25 November). - Food business licence (Il-Barri Kitchen): in 60 days (4 December). Il-Barri Kitchen expiry list07:00 ✓✓

VAT returnoverdue, 5 days late
Single permit, Maria Camilleriexpires today
Gas safety checkin 1 day
Delivery van insurancein 5 days
Domain il-barri.examplein 14 days, renew link included
Food business licencein 60 days

Monday digest. 2 overdue, 5 in the next 7 days, 19 items listed in all. Sample data, nothing was sent.

The date that was only in your head

It is Thursday afternoon. Someone asks to see your food licence. You are not sure it is still valid.

The licence, the van VRT, the single permit, the VAT. Each has a date. Most live in a drawer, an email or your head. One missed date can cost you a day, or a job.

Today: you find out when someone asks. With this: every Monday you see what runs out in the next 60 days.

How it works

01
You keep one list: what it is, who it belongs to, and the date it runs out.
02
On Monday you open the list. Overdue things come first, then the next 7, 30 and 60 days.
03
You tap send to yourself. Where there is a renew link, it is in the list.

What it leaves alone

Items marked doneonce you renew, they stop being listed
Dates it cannot readshown as a line, never guessed
Rows with no nameshown as a line so you can fix them
Dates more than 60 days awaykept off the list until they come closer
Your staff and customersit only writes to you, never to them

What we set up with you

We start with a 15 minute chat, and tell you then if it does not fit. We build your list with you from the real papers, not from memory, and run one real Monday together. You get one page in writing before anything is built.

Questions

Does it message my staff or customers?: No. It only writes to you. A staff permit shows under the person's name, so you speak to them yourself.
Will it send the list by itself?: No. It gets the list ready and you tap send to your own number. We set up the Monday timing with you.
Does it know when I renew something?: Not by itself. You mark it done or type the new date. Until then it keeps listing it.
Do I need to learn anything new?: No. You use the WhatsApp you already have. Each message opens with the words already in it.
Where does my list live?: In a sheet you own. We read it.
What if my dates are a mess?: We start by tidying them with you. If your records are too thin to build on, we say so in the first chat.

Does this happen in your week?

Give us fifteen minutes. We look at how you work today and tell you straight if this fits. If it does not, we say so. You get one page in writing before anything is built.

Book a 15-minute look

Lucas, Malta Automations

Also in the shop

Weekly business numbers on WhatsAppLast week's enquiries, quotes and wins on your phone, ready to send to yourself. No spreadsheet to build.
Holiday opening hours for Google, Facebook and WhatsAppGive us your holiday dates once. You get the words for every place, and a warning if something is wrong.