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Overdue invoice reminders on WhatsApp

Each overdue invoice gets the right message on the right day, so you stop chasing in your head.

A client owes you. We write the polite message. You tap send.

Book a 15-minute look

Karl · Friday

Hi Karl, a friendly reminder that invoice INV-2201 for EUR 480.00 was due on 25 September. If it has already been paid, please ignore this message. You can pay by Revolut or bank transfer to the IBAN on the invoice. Borg Electrical08:00 ✓✓
Paid yesterday, sorry09:12
  1. Joseph AttardINV-2150, 33 days, firm but courteous
  2. Maria GauciINV-2195, 30 days, firm but courteous
  3. Helen BonniciINV-2181, 17 days, clear and polite
  4. Karl CamilleriINV-2201, 7 days, friendly nudge
  5. Marsa Cafe LtdINV-2140, call, landline
One run on a Friday: 5 to tap, 1 to email, 1 to call, 12 overdue invoices on the Friday list. Sample data, nothing was sent.

The invoice that is still open after a month

It is Friday evening. The job was done a month ago. The invoice is still open, and you are the one who feels awkward asking.

So you leave it a bit longer. You lose track of who you reminded. That is money you earned, still not in your account.

Today: you chase from memory. With this: each message is ready, and on Friday you see who owes you what.

How it works

  1. 01

    You keep your open invoices in a list, and it counts the days past each due date.

  2. 02

    At 7, 14 and 30 days a message is ready, from friendly to firm. It always starts gently.

  3. 03

    You tap send. On Friday you also get one list: who owes what, and the total.

What it leaves alone

  • Paid invoicesnothing goes to a client who has paid
  • Disputed invoicesleft for you to handle personally
  • Promised paymentsskipped until the date the client gave
  • After the third messageyou phone or decide, no fourth message
  • Landline numbers (21 or 27)WhatsApp cannot reach them, so they get an email or go on a call list

What we set up with you

We agree the days between messages with you, and put your payment details in the words. You mark invoices paid, and we set up how it remembers who was reminded. There are no legal letters and no interest, and we say so in the first chat if it does not fit.

Questions

Will it message clients by itself?
No. It prepares each message and you tap send. Nothing goes to a client you have not looked at.
Is the tone ever aggressive?
No. The last message is firm but polite and offers a phone call. It never threatens and never mentions legal action.
Does the message show the invoice number and amount?
Yes. Both come from your invoice, with your payment details. It does not guess a number.
How does it know an invoice is paid?
It does not. You mark it paid in your list. We help you keep that habit small.
What about clients on a landline?
Numbers starting 21 or 27 cannot get WhatsApp. They get an email message if we have an address. Otherwise they go on a call list.
What if my invoices live in an accounting app?
If we can get a list with the number, the client, the due date and the status, it works. If not, we say so.

Does this happen in your week?

Give us fifteen minutes. We look at how you work today and tell you straight if this fits. If it does not, we say so. You get one page in writing before anything is built.

Book a 15-minute look

Lucas, Malta Automations

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