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Shop · Quotes, invoices and payments

Recurring invoices for small businesses in Malta

On the first of the month, your invoices are already written. You check them and send.

Your regular invoices are written for you. You check each one and send it.

Book a 15-minute look

Lena · 1 October

Hi Lena, your invoice QFS-0041 for EUR 45.00 is ready. It is due on 15 October 2026. Qawra Fitness Studio08:30 ✓✓
I have paid09:20
  1. QFS-0041 Lena Latemonthly membership, EUR 45.00
  2. QFS-0042 Marsa Dance School Ltdfinished job, EUR 640.00, landline
  3. QFS-0043 John Borgpersonal training block, EUR 180.00
  4. QFS-0044 Anna Kowalskayoga class pass, EUR 60.00
  5. Daniel Farrugia4 periods not invoiced, you decide
One run on 1 October: 7 invoice drafts, 2 for you to decide, 8 left alone. Sample data, nothing was sent.

The invoicing day that eats your afternoon

It is the first of the month. You open last month's invoice. You change the date, change the number, and do it again, client after client. The phone rings in the middle and you lose your place.

Miss one client and you often find out only when the money does not come. A job finished last week can wait weeks for its invoice for the same reason.

Today: you copy and retype every invoice. With this: you open the list, read each one, and tap send.

How it works

  1. 01

    You give us your regular clients and the jobs you finished.

  2. 02

    For each client due, you find a numbered invoice and a short message saying it is ready.

  3. 03

    You read it, send it, and tick it off. Odd cases wait on a list for you.

What it leaves alone

  • Paused and ended agreementsWe skip them and show you the months not invoiced.
  • Several months missedWe list them for you to decide. Nothing is written for them.
  • Jobs already invoicedThey are never invoiced twice.
  • A wrong amount or dateWe show you the row and the reason. We never guess.
  • Landline numbers (21 or 27)WhatsApp cannot reach them, so they get an email or go on your call list.

What we set up with you

We run one real invoicing day with you first. We set the wording, the numbers and the payment days together. If it does not fit your business, we tell you in the first chat. You get one page in writing before we build anything.

Questions

Does it send the invoices?
No. We write the invoice and the message. You read it, send it and tick it off.
Does it take payment?
No. The client pays you the way they pay you now.
Is the invoice correct by law?
We cannot judge that. You and your accountant check the details before the first real one. We ask the accountant if VAT applies and never decide it ourselves.
What if I missed a month?
We do not guess. Missed months go on a list. You choose which ones to invoice.
What about clients with a landline?
Numbers starting 21 or 27 cannot get WhatsApp. They get an email or go on your call list.
Do I get a PDF?
Not from this. The invoice is plain text. A PDF comes from your own invoicing tool, or we set that up with you.

Does this happen in your week?

Give us fifteen minutes. We look at how you work today and tell you straight if this fits. If it does not, we say so. You get one page in writing before anything is built.

Book a 15-minute look

Lucas, Malta Automations

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